There’s plenty to do when organizing a business event. Here are the descriptions of some of the teams that make it happen.
Your main task will be to assist and communicate with the participants as they arrive. You are the knowledge masters of the event – you have a visual of the event venue and know where and what is happening at each spot on the map at each time. The info team will also have runners on the grounds.
At the registration desk the volunteers will welcome guests, register the tickets, and help guests with general issues. You will work together with the Info Team helping guests with any challenges they might encounter.
The cloakroom team is responsible for taking care of guests possessions such as coats, bags or any large luggage once they have entered the premises.
The matchmaking area’s main purpose is to host meetings that have, for the larger part, been pre-arranged on our matchmaking platform ‘Brella’.
As the host you will oversee the meeting area to make sure everything runs smooth and that the guests keep to their allotted time slots.
At every event, the coffee is of great importance. Business people are creatures, that transform coffee into money, and they will need a lot of it. This is why the beverages team is part of creating one of the core factors of our customer experience. The Beverages Team is also responsible for providing other areas at the venue with beverages: lounges, stages, and matchmaking.
Partner Hosts will be the contact persons for our partners, who are the main exhibitors during the event. The Hosts will keep the partners up to date and make sure that they have everything they need.
The hosts works as concierges making sure that the speakers are happy. The tasks can be anything from making sure that the speakers are at the right place, at the right time, provide them a lift to the hotel or fetching beverages.
This team will be responsible for building and deconstructing the event areas. During the event the team will be free to enjoy the program without any extra responsibilities.
The volunteers in this team will be responsible for the upkeep of the venue and the event areas. Tasks include light maintenance, setting up and clearing chairs and tables, and making sure the area is neat and tidy.
MARKETING & COMMUNICATIONS TEAM
Volunteers will be responsible for photography, social media content for our Facebook, Twitter, Snapchat, and Instagram feeds.
This team will work in the Ruissalo Shipyard to create an awesome party to wrap up the first festival day. In other words, the main effort is solely during the evening, leaving the day free to explore the festival. The tasks for this team vary greatly, as the volunteers will make sure that the evening runs smoothly.